After creating your banks and checks, you may begin entering your expenses and income in the system.
A. Expense.
1. Create Expense entries
Go to My Finances > Income and Expenses > Expense. On the main page, click on “Create a new transaction” and start entering the expense data.
Payee - the name of the person or entity you are making payment to. E.g. “My Electric Company”.
Payment Type – your classification for the expense. E.g. “Electricity” or “Utilities”
Date – The date you made the payment.
Bank – The bank account where the money will come from.
Amount – the sum paid or used for the expense.
Check No. – The check used for the payment. If payment was made in cash, just use “N/A”.
Check Date – The date of the check issued for this payment. If Check No. is “N/A”, this is not required.
Remarks – Use for additional information to help you remember the nature of the expense. Leave blank if not applicable.
2. Editing expense entries
Go to My Finances > Income and Expenses > Expense. On the main page, you will see search fields but by default it will display all expense transactions divided into pages. You may scroll on these pages if there are only a few transactions to search for.
You may likewise type in search parameters such filtering for all transaction between a start date and an end date - tick filter dates check box and put start and end date values. All transactions between these dates will be shown.
You may use a combination of these fields to further narrow down your search such as adding the payee's name.
Putting a value on the invoice no. will only display that particular invoice no. If it doesn't exist, nothing is displayed.
On the search results, just click on the invoice no. and it will take you to the edit screen where you may change the details of your expense.
B. Income
1. Creating income entries
On “Income and Expenses”, select Income on the submenu on the left. On the main page, click on “Create New”. Start entering the income data.
Bank – The bank account where the money will be credited to.
Date – The date the income is received.
Cash Total – The amount of income received.
Income Type – The type of income received. E.g. “Salary”, “Commission”, etc..
Remarks – Additional notes regarding the income.
2. Editing Income entries